The Scope of Work
The development of the Internet and video communications have fundamentally changed the idea of a meeting room. In many instances, there is no need for travel or business trips to manage and control remote branches or to communicate with business partners. Videoconferencing provides the opportunity to improve both the quality and productivity of remote communication.
We were recently tasked with creating comfortable and cost-effective conference rooms that would use ceiling-mounted microphones, high-quality audio, and a room reservation system that would tie into their employees' cloud-based calendar system.
To achieve this, we used equipment from Crestron and QSC, two renowned audio-visual manufacturers who make superior conference room technology.
Below we summarize the equipment used to achieve this transformation.
Interactive Map of a Conference Room
The conferencing system consists of:
From this system, we power the microphones and speakers, balance the audio to work better in the room, cancel any echoes that may be caused by proximity between microphones and speakers, "scale" content to provide additional pixels so the image on the display screen will appear 4K, and provide users the ability to present multiple different forms of media, including television, Internet content, or content being shared by a conference room participants PC.
A webcam is required for video conferencing. There are different models of webcams that are used, depending on the needs of the client. There are very expensive webcams with the use of intelligent machine learning that can recognize the speaker, or there are models of the middle and lower price segments that will auto adjust to capture all those present in the room. We select equipment depending on the task needs of the client. In this project, we used a camera that offers up to a 180-degree viewing angle, but auto-adjusts to only include participants that are in the room. This camera has been installed above the video screen to provide the best possible view.
Table Top - the easy way to manage the conference
The client controls the room and its conferencing solution - Microsoft Teams - from this touchscreen. We use this touch panel to initiate the call, mute microphones, adjust volume, dim the lights, and adjust sources on the display screen.
Booking / Reservation Touch Screens
To indicate the status of the room and its schedule throughout the day. we provided a touch screen that is tied into a room scheduling reservation system. The firm's workforce is able to reserve the room from their desktop or mobile phone via the company's calendar system.
How to mount the Reservation Screens on a Glass Wall
For some conference rooms, we needed to install the touch screens on glass walls. We used special kits to achieve this. All the wires from the panel go inside the mullions that support the glass walls and up and above the ceiling into the AV Rack.